Purchase Order Management
Project purchases must be tightly controlled to assure that all items ordered are coded to the correct budgets. At the same time, it is essential to the timeline that purchase orders get placed promptly as lead times for items is the single most likely occurrence that may impact the project timeline. When QPS get involved, a system will be implemented to get purchasing handled in a timely but orderly manner. Purchasing is an extremely important function that cannot be overlooked or left to unskilled personnel. Often, detailed engineering specifications must be written into specific purchase orders for sub-contractors or equipment vendors. Purchase Orders must be written, reviewed, and approved before being placed. Commonly, large equipment purchase orders will require down payments and cash flows will have to be managed by the customer. QPS recommends the use of a Master Schedule (developed from the project timeline) to assist the customer in timing purchase orders.
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